How often have you had a meeting canceled? We have all had them called off once and sometimes twice! We all have things to do and juggling priorities can be tricky, especially when lots of people are expected at a meeting.
So how about this for an idea: “Just In Time Meetings”? Instead of turning up to a meeting and attending for the full duration you can drop in and out as you please and when needed. In order for this to work, you need a strict agenda and plenty of questions posed. Now in a real time meeting conduct, face to face or real time online, leaving the meeting might be seen as rude. However, in a “Just In Time” online meeting, you can listen once or twice or as many times as you like. You can join and leave only to rejoin again. It’s not rude because people can see you have listened to each point and contributed posting questions and answers.
The benefit of this approach is that you can leave a meeting without the fear of showing a lack of interest. Therefore, you can use your time more productively.
Think about a “Just In Time” meeting where it didn’t matter if you were 5 minutes late or early, all the meeting minutes are automatically transcribed and you could play back individual points. No more wasted time listening to irrelevant sections of meetings where you are not needed.
In order to carry out a “Just In Time” meeting follow these simple steps:
- Create an Account on SoundBranch.com
- Create a Private Group
- Invite your attendees to your Sound Branch Private Group
- Create seeds (voice notes) and post branches with agenda items and questions
- Cut and paste the URL to your Meeting Agenda Seed into your calendar and invite your attendees
- Attendees join the meeting by clicking the URL to the Sound Branch Meeting Seed and start responding
- Click the Transcription button to get meetings minutes and who said what
You can learn more and get your free Sound Branch Account by visiting the link below:
Sean Gilligan is a UK based entrepreneur and author of the book “Flexible”. Sean for the last 15 years has run Webanywhere in Chicago, Leeds and Katowice Poland. Sean is number 67 in the Worldwide Listing of Corporate Learning Movers & Shakers 2018. Sean is a bootstrapper and has not taken on outside capital to grow Webanywhere in 3 countries and has recently founded Ventures Anywhere his start up arm which includes Sound Branch.